2021 UCPath Upgrade FAQs
UCPath is over 20 versions behind the current Oracle PeoplesSoft System Version 37 and as a result improved efficiencies and functionality cannot be implemented. In April 2021, UCPC and UCOP launched the system-wide UCPath PUM project to rectify this situation. All locations, including UC Santa Barbara are collaborating with UCPC on this upgrade effort.
The December upgrade will:
- Improve stability, reducing support efforts
- Address compliance gaps that are being managed manually
- Support the Affordable Care Act (ACA), eliminating manual UCPath processes
- Reduce security risks, increasing personally identifiable information (PII) data protections
- Prepare UC to modernize the system for future enhancements
The technical upgrade to version 37 will be implemented Fall 2021. This initial upgrade is expected to be completed in December 2021.
The project is currently underway. The UCPath Project Team has completed their initial fit/gap assessment and started the functional design and building phase in collaboration with all UC locations and Centers of Excellence (COEs). UC Santa Barbara is working with the UCPC teams to verify and validate the impact of the project at our location.
The UC Santa Barbara cross-functional upgrade support team, in collaboration with UCPC, is involved with both System Integration Testing (SIT) and User Acceptance Testing (UAT). Per the initial assessment of the December 2021 upgrade, there will be minimal impacts on UC Santa Barbara ODS and external systems (such as timekeeping, general ledger, etc.).
This project is owned by UCPC and UCOP. Your UC Santa Barbara cross-functional upgrade support team is dedicated to transparency and understands that change can be challenging and difficult. Everyone is committed to providing up-to-date information as UCPC and UCOP transition UCPath to the newest version of Oracle PeopleSoft HCM. We are currently in the early stages of this project, but check back often for more updates.
According to the initial assessment, this upgrade will have minimal impact on:
- Functionality and interface updates, resulting in little-to-no business process changes.
- Changes in WFA (HR Templates), Payroll, Benefits, and General Ledger.
- Self-service functionality for employees and managers.
- Cognos Reports and the ODS.
- Security provisioning.
The SIT and UAT testing will provide the input needed to confirm or modify this initial impact assessment. Further information will be posted as it becomes available.
This system-wide project is expected to be completed by December 2021. Regular upgrade efforts will be added to the UCPC system-wide roadmap and may occur on an annual basis.
|Pay Cycle Changes||Complete||Improve /document process for pay cycle changes campus wide|
|Salary Cost Transfers||In progress||Reduce STC’s by identifying root causes|
|Benefit Cost Transfers||Not Started||Improve communication and reduce errors|
|Benefits Billing||Not Started||Improve communication and audit process|
|General Deductions||Not Started||Reduce transaction volume by identifying root causes|
|Onboarding||On Hold||Document best practices to improve communication and reduce delay|
|Manage Distribution Lists||Not Started||Document a RACI and complete process for UCPath distribution lists|