2023 UCPath Improvement Projects

 

2023 UCPath Projects

The system-wide UCPath team strives to constantly improve and advance UCPath functionality on a regular basis. As UC Santa Barbara's campus support team, we are here to guide you through any planned system updates, whether large or small. Check back often to learn the latest and to find out how any updates may impact your daily work.

 

   Salary Cost Transfer 

Impacted Module: General Ledger 

Expected Release Date: November 2023 - Complete


The Salary Cost Transfer project will simplify SCT processing and streamline data entry by building an SCT solution that acts like a GL journal entry process. For more information on this project, please visit the 2023 SCT Redesign project page dedicated to this project. 

The project will also complete SCTs based on complete labor ledger data, eliminate the need to recalculate GL summary and detail labor ledger transactions and allow users to transfer costs based on complete detailed labor ledger transactions.

 Improve Final Pay 

Impacted Module: Payroll/Absence Management, Time and Labor

Expected Release Date: On Hold


The Final Pay project will enable the UCPath production team to receive complete final pay data from the locations and leverage the system data to process final pay accurately and in a timely manner.

The added functionality will also provide an off-boarding activity guide. Currently, manual entry and interpretation of data for final pay processing and dependence on third-party systems for time and attendance impact the accuracy and timeliness of final paychecks. 

   Improve Case Assist Initiative 

Impacted Module: N/A

Expected Release Date: March 2024


UCPath is working on an initiative to improve the case submission process at UCPath Center in Salesforce for all users. There will be two concurrent initiatives, one addressing workforce members who submit on behalf of themselves, as well as workforce members who submit on behalf of others. 

These initiatives are set to tentatively go live in November. 

   Improve Accrual Management 

Impacted Module: Absence Management

Expected Release Date: On Hold 


The Improve Accruals Management project will enable the UCPath production team to calculate and display accurate accrual balances for employees who have had multiple jobs and/or changes in pay frequencies. This will also position UCPath to provide more timely processing by reducing manual efforts. 

This project will also reduce/eliminate customizations, moving towards delivered functionality providing for more accurate and timely accrual balances, as well as utilizing industry best practices as they evolve. 

     Improve Retro Processing

Impacted Module: Payroll, Timekeeping, HR, Benefits

Expected Release Date: On Hold 


The Improve Retro Processing project will provide locations more time and additional details to review and address discrepancies with regards to retro processing (recalculation of prior periods due to changes in payee data which could result in adjustments to entitlement or compensation). 

The intent is to reduce the need for manual interventions, to provide better visibility for scenarios where manual intervention is required, and to achieve more consistent processing of retros, all the while improving pay and benefit accuracy.

     Replace Paypath Phase 1

Impacted Module: Workforce Administration 

Expected Release Date: TBD


With the Replace PayPath project, the Workforce Administration homepage will add a new modernized job data tile and component. While it does not replace the existing classic Job Data component, it presents the job data in a single-page view with accordion-style sections.

For more information on this project, please view the Project Summary by Clicking Here. 

Continuous Quality Improvement


We are always striving to improve the UCPath experience here at UCSB. To do this, the UCPath Organizational Team conducts a bi-annual Stakeholder Satisfaction Survey twice each year. These surveys will be circulated through mass email. 

View the results for the Stakeholder Survey Analysis - 2021

View the results for the Stakeholder Survey Analysis - 2022

Check back for the Stakeholder Survey - 2023

Interested in joining the UCSB UCPath Process Design Group? Please email Whitney Hamlin at whitneyhamlin@ucsb.edu

Project Announcements

 

11/03/2023 UCPath Project - FINAL REMINDER: SCT Redesign Project Action Items
11/01/2023 UCPath Project - REMINDER: SCT Redesign Project Action Items
06/20/2023 Now Live: UCPath June Release 2023
06/13/2023 Final Reminder: Prepping for UCPath Downtime
06/12/2023 UCPath Downtime
06/08/2023 UCPath Project - June Release Go-Live Readiness - Recording and Resource Site
05/31/2023 Webinar Reminder and Next Steps to Prepare for Downtime
05/25/2023 UCPath June Release Preparation
04/20/2023 UCPath Project - Enable Lived Name (UCPath) Socialization Recording and Resource Site
04/14/2023 UCPath Notice: Enhanced "Ask UCPath" Site Launches Next Week
04/10/2023 UCPath Project Webinar - Enable Lived Name Socialization & Information Session
01/23/2023 2023 UCPath Projects
01/04/2023 Reminder: Updated UCPath COA Display Order
12/13/2022 CORRECTION: Update to UCPath COA Display Order on December 13
12/06/2022 UCPath Project: Announcing the Salary Cost Transfer Redesign Project
10/17/2022 UCPath Project: Fluid Improve Navigation (FIN) - Now Live!
10/13/2022 RE: UCPath Project: Fluid Improve Navigation (FIN) - Final Cut Over Announcement
10/04/2022 UCPath Project: Fluid Improve Navigation - Go-Live Reminder
09/16/2022 RE: UCPath Project - Improve Navigation Go-Live Readiness Recording
09/12/2022 REMINDER: UCPath Project Webinar - Improve Navigation Go-Live Readiness Session
09/12/2022 UCPath Project Webinar - Improve Navigation Go-Live Readiness Session
08/18/2022 UCPath Project - Improve Navigation Socialization Recording and Resource Site
08/09/2022 UCPath Project Webinar - Improve Navigation Socialization and Information Session
05/06/2022 RE: UCPath Lived Name/Improve Navigation Project Announcement