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Planned UCPath System Updates

 

The system-wide UCPath team strives to constantly improve and advance UCPath functionality on a regular basis. As UC Santa Barbara's campus support team, we are here to guide you through any planned system updates, whether large or small. By visiting this page, you will know what we know.

Check back often to learn the latest and to find out how any updates may impact your daily work.

 

UCPath Upgrade Information

UCPath Upgrade 2021

Expected Go-Live Date

December 2021

Expected End-User Impact

LOW

Expected Changes to Job Aids

Minimal 

Expected Training Requirements

Mandatory DELTA training of changes only


The University of California has not upgraded the UCPath System since the first campus went live in 2017. Since that time, the software has moved through nearly 20 new iterations! Currently, your team of Subject Matter Experts on campus are working hard behind the scenes to identify impacts to our end-users. With this Upgrade, end-users are not expected to experience any significant changes that will impact your daily work. 

Learn more by clicking on the upgrade presentations below:

 

2021 UCPath Upgrade FAQs

 

 

 

 

 

 

UCPath is over 20 versions behind the current Oracle PeoplesSoft System Version 37 and as a result improved efficiencies and functionality cannot be implemented. In April 2021, UCPC and UCOP launched the system-wide UCPath PUM project to rectify this situation. All locations, including UC Santa Barbara are collaborating with UCPC on this upgrade effort.

The December upgrade will:

  • Improve stability, reducing support efforts
  • Address compliance gaps that are being managed manually
  • Support the Affordable Care Act (ACA), eliminating manual UCPath processes
  • Reduce security risks, increasing personally identifiable information (PII) data protections
  • Prepare UC to modernize the system for future enhancements

 The technical upgrade to version 37 will be implemented Fall 2021. This initial upgrade is expected to be completed in December 2021.

PUM Upgrade Timeline

The project is currently underway. The UCPath Project Team has completed their initial fit/gap assessment and started the functional design and building phase in collaboration with all UC locations and Centers of Excellence (COEs). UC Santa Barbara is working with the UCPC teams to verify and validate the impact of the project at our location.

The UC Santa Barbara cross-functional upgrade support team, in collaboration with UCPC, is involved with both System Integration Testing (SIT) and User Acceptance Testing (UAT). Per the initial assessment of the December 2021 upgrade, there will be minimal impacts on UC Santa Barbara ODS and external systems (such as timekeeping, general ledger, etc.).

This project is owned by UCPC and UCOP. Your UC Santa Barbara cross-functional upgrade support team is dedicated to transparency and understands that change can be challenging and difficult. Everyone is committed to providing up-to-date information as UCPC and UCOP transition UCPath to the newest version of Oracle PeopleSoft HCM. We are currently in the early stages of this project, but check back often for more updates.

According to the initial assessment, this upgrade will have minimal impact on:

  • Functionality and interface updates, resulting in little-to-no business process changes.
  • Changes in WFA (HR Templates), Payroll, Benefits, and General Ledger.
  • Self-service functionality for employees and managers.
  • Cognos Reports and the ODS.
  • Security provisioning.

The SIT and UAT testing will provide the input needed to confirm or modify this initial impact assessment. Further information will be posted as it becomes available.

This system-wide project is expected to be completed by December 2021. Regular upgrade efforts will be added to the UCPC system-wide roadmap and may occur on an annual basis.

Other Process Improvement Projects

Goal Status Summary detail
Pay Cycle Changes Complete Improve /document process for pay cycle changes campus wide
Salary Cost Transfers In progress Reduce STC’s by identifying root causes
Benefit Cost Transfers Not Started Improve communication and reduce errors
Benefits Billing Not Started Improve communication and audit process
General Deductions Not Started Reduce transaction volume by identifying root causes
Onboarding On Hold Document best practices to improve communication and reduce delay
Manage Distribution Lists Not Started Document a RACI and complete process for UCPath distribution lists