Rewrite General Ledger Assessments 

Impacted Module: General Ledger (GL)

Expected Release Date: July 2024

UCPath redesigned the systemwide assessment process to consolidate and streamline the generation of assessment information. UCPath now delivers assessment information monthly three to five business days following generation of summary and detailed labor ledger results.

Systemwide assessments include:

• UC Retirement Plan (UCRP)
• UCRP Supplemental Amount (RPSA)
• Other Post Employment Benefits (OPEB)
• Unfunded Pension Liability (UPL)
• UCRP Supplemental Non-Federal, Interest (RPNI)

Note: There is no change to Retirement Plan Non-Federal Interest (RPNI), which is included in location labor ledger results for each pay run.

Key benefits include:

• Streamlined CBR assessment reporting
• More accurate financial reporting
• Faster payroll and salary cost transfer processing
• Eliminates data and process duplication

     Modernize Former Employee Portal

Impacted Module: Former Employee Portal

Expected Release Date: July 2024

New Former Employee Portal

UCPath updated the Former Employee Portal for separated University of California employees with their needs in mind. This streamlined portal grants separated employees access to essential payroll and tax information for three years following their most recent separation from the university. The portal includes only features relevant to former employees for a more intuitive experience. The portal also enhances security by replacing security questions with multi-factor authentication for an extra layer of protection.

The new portal is mobile-friendly, enabling former employees to access their information from smartphones or tablets conveniently.

Changes – Former Employee Portal:

• Former employees will log in using their UCPath EMPL ID instead of the last four digits of their social security number
• Multi-factor authentication (MFA) will replace existing security questions
• Only relevant notices and pages are visible

Resources:

• Former Employee Portal Overview

      Submit on Behalf of (SOBO) Case Assist - Ask UCPath

  Deploy Fluid in TAM (FIT)

Impacted Module: Talent Acquisition Management (TAM)

Expected Release Date: July 2024

Deploy Fluid Functionality in TAM

 The UCPath Talent Acquisition Management (TAM) module now includes Fluid functionality for a more intuitive and user-friendly experience. Location recruiting and hiring teams can navigate through modernized pages throughout the recruiting and approvals process. Applicants move seamlessly through the job search and application process via a new candidate gateway. This enhancement also enables more flexible security options.

Key changes will include:

• New Fluid recruiting home page with dynamic tiles and navigation collections
• Fluid approvals for job openings and job postings
• Location-managed security options
• Fluid candidate gateway for applicants with activity guides for the application process and new job search features

Resources:

• Deploy Fluid in TAM Overview

Recording Link: FIT Info Session - 6/18/24 Recording 

Slide Deck: FIT Info Session Deck 

Other Resources: 

• FIT Testing Documentation 
• FIT Key Changes - Job Aid 

  Gender Identity and Pronouns (GIP)

Impacted Module: All Modules 

Expected Release Date: July 2024

The gender identity and pronoun (GIP) project is the next phase of the Gender Recognition and Lived Name (GRLN) policy.  This undertaking aligns nomenclature and options to reflect how the workforce can self-identify their gender, sexual orientation, and pronoun preferences. While the collection process will be automated for users signing into UCPath, these identifications are voluntary, and employees can decline to state as they deem appropriate. Therefore, such selections are not displayed or otherwise viewable to administrative users on UCPath system pages.  

Most gender identity and sexual orientation values will remain unchanged, but some features have changed:

• Employees must select a value from a list on the gender identity, sexual orientation and pronouns pages before they can review self-service pages, including earnings statements. 
• Employees will be prompted to select a pronoun option and choose whether to display the pronoun with their name.

Resources:

• Frequently Asked Questions for Academic & Staff Employees- Self-Identification Surveys 
• Self-Identification Process - How to Guide (UCSB)

Recording Link: GIP Info Session Recording - 6/5/24

Slide Deck: GIP Info Session - Deck 

   Improve Accrual Management 

Impacted Module: Absence Management

Expected Release Date: Delayed 

The Improve Accruals Management project will enable the UCPath production team to calculate and display accurate accrual balances for employees who have had multiple jobs and/or changes in pay frequencies. This will also position UCPath to provide more timely processing by reducing manual efforts. 

This project will also reduce/eliminate customizations, moving towards delivered functionality providing for more accurate and timely accrual balances, as well as utilizing industry best practices as they evolve. 

    UCPath Direct Entry

Impacted Module: Workforce Administration 

Expected Release Date: November 2024

Provide an enhanced process for locations to enter new hires for Employees, Contingent Workers, and Concurrent Hires directly into UCPath with an approval framework.