Working with UCPath
The documents and resources on this web page are designed to assist UCPath transactional users - including initiators, approvers, and view-only roles - in their day-to-day tasks. Resources are updated on a regular basis. Therefore, they are best viewed online rather than downloaded or printed.
Use the menu on the right to find a resource specific to various actions in UCPath.
The Basics
How To Submit a Case/Inquiry
Special Circumstances
Our Favorite Resources
- Academic Personnel - UCPath page
- HR - HRIS page
- HR - Manager + Supervisor Resources
(including links to alternate schedules and paid/unpaid time off)
UCSB Payroll + Personnel Calendars
UCPath Calendars
- 2026 UCPath Payroll Processing Calendar
- 2025 UCPath Payroll Processing Calendar
- Timekeeping Calendar
General Ledger Calendars
Human Resources Calendars
Leave Accrual Calendars
Academic Personnel Calendars
- For Academic Personnel Calendars, visit the AP website for Department Analyst
Resources for Transactional Users
Position
Management
Handouts
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Update Single Headcount Vacant Staff and Academic Student Positions
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Reason Codes Explained (Position Control)
Job Aids
Position
Funding
Smart HR Template Transactions
Other Pay-
Impacting Actions
Additional Pay
Direct Retro
Understanding Job Data and Workforce Job Summary
Job Data + Workforce Job Summary
UCPath Reference Material
UCPath Reference Material*
- UCPath Introduction
- Position Management
- Template Transaction 1
- Template Transaction 2
- PayPath
- Business and Financial Services
*These materials are for reference only and do not provide credit in the Learning Management System (LMS). They are intended solely for users who have already completed the full UCPath training curriculum. For more details, please visit the UCSB UCPath Training Page.
Walking the UCPath: Tips and Topics (Archived)