The UCPath New User Training Curriculum is available as a self-paced, on-demand format in the UCSB Learning Center.
This training is intended for UCSB employees who perform transactional tasks in UCPath, including initiators, approvers, and inquiry-only users.
The curriculum includes a series of structured, web-based courses designed to ensure proficiency in UCPath. Courses must be completed in the assigned order, and quizzes are required to confirm understanding before moving forward.
While re-training for existing users with elevated access is not required, it is strongly encouraged, particularly for employees who have been trained since the implementation in 2018.
To get started, log in to the UCSB Learning Center and search for UCPath New User Training Curriculum. For step-by-step guidance, refer to our UCPath New User Training Instructions.
This training is not required for employees who only use UCPath for self-service functions, such as updating personal information or viewing pay statements. Training is only needed if your role requires access to PeopleSoft Homepage features as part of your job duties. If you are unsure whether you need this training, please consult your supervisor for guidance.
UCPath Access in 3 Easy Steps
Training is required before an employee may access UCPath to conduct transactions. As you plan for training, consider with your supervisor what your role in UCPath should be. View a description of UCPath roles.
Once you complete UCPath training, inform your supervisor or Role Security Administrator (RSA), and they will submit a ticket to ETS requesting your UCPath access.
Step 1a.
Log in via UC Learning Center and search "UCPath New User Training"
Step 1b.
Add all 6 courses from the UCPath New User Training
Step 2
Complete all 6 Required Courses in order and pass Competency Quizzes
Step 3
Role System Administrator: Submit a ticket to ITS requesting access
Required Training
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Required Web-Based Training
This module is an introduction to UCPath, covering the critical concepts you'll need to know to get started. You will learn about key features and functions, including the different types of actions processed in UCPath, how to navigate the system, and what roles and responsibilities are involved.
Position Management – Maintains effective date history of all UC positions – filled and vacant – and assigns positions to all employees including students. This course discusses the main points of position management, including creating a new position and updating filled and vac
Smart HR Template Transactions initiate the hiring and exit actions for employees at UCSB. This course focuses on full hire templates, including demonstrations of the custom templates necessary to complete actions specific to both academics and staff, including: full hire, rehire, intra-location transfer, termination, and more.
Smart HR Template Transactions initiate the hiring and exit actions for employees at UCSB. This course focuses on the custom templates necessary to complete actions specific to both academics and staff, including concurrent hire, rehire intra-location and Inter-Campus transfers, termination, retirement, and more.
PayPath is a custom component of UCPath designed to streamline updates to employee data. The component provides compliant functionality designed to meet UC's academic and staff requirements with a tight integration between HR actions and funding requirements. This course discusses the various types of transactions in PayPath, including changes to position data, job data, and additional pay. In addition, we review how to submit multiple actions in a single transaction.
This module will guide you through setting up and correcting position funding. We'll also cover additional compensation and pay corrections, including when to use them and how to make necessary amendments.
Need help?
Getting Help
For questions about logging into or navigating the UC Learning Center, signing up for courses, or technical difficulties, please contact: info@learningcenter.ucsb.edu.
For questions about your UCPath system role(s), learning path(s), and how they relate to your job duties, contact your Business Officer/MSO/supervisor.
Access Web-Based Training
Our UCPath New User Training was thoughtfully developed through a collaborative effort between the HRIS, Academic Personnel (APO), and Business & Financial Services (BFS) teams. This partnership ensures the training is accurate, relevant, and tailored to the needs of our UCSB community.
We welcome your feedback to help us continuously improve. Please share your thoughts using our Google Feedback Form or reach out directly to Whitney Hamlin at whitneyhamlin@ucsb.edu.