11/30/2021


TO: UCSB UCPath Transactional Users

FR: UCPath Center

RE: UCPath Notice: Job Record End Date Monitoring

Dear UCSB UCPath Transactional Users,  

Across the whole UC System, there are over 22,545 employee records and 877 contingent worker records with an “Expected Job End Date” on December 31, 2021.

Upon reaching the “Expected Job End Date,” UCPath will terminate all employees with expired jobs for which the “End Job Automatically” checkbox is selected. To avoid unintended impacts such as termination, pay discrepancies, loss of benefits, system access interruptions, or overpayments, please complete the following:

Action Items:

  • Run the Jobs with Approaching End Dates (R-103) report and the Escalation/Reminder of Approaching Job End Dates (R-384) reports as appropriate.
  • Review job records with upcoming end dates that are scheduled to auto terminate
    • The "End Job Automatically" box must be checked in conjunction with the “Expected Job End Date” for the record to be automatically terminated
    • If the box is not checked, the employee will remain in active status and continue to receive pay
  • Initiate the appropriate transaction to update the employee’s records as needed:
    • Submit PayPath Transaction
      • Place on a short work break
      • Extend or re-appoint
      • Check the “End Job Automatically” box to automatically terminate on the job end date
    • Submit HR Template
      • Transfer to another position
      • Terminate/complete
    • No Action Needed
      • Allow to auto terminate


Note:

  • Once job records are automatically terminated, it is necessary to submit a rehire/reinstatement transaction to reinstate an employee to active status
  • Extend the “Expected Job End Date” to ensure system updates such as primary job changes, pay rate changes, benefit eligibility changes, etc., are applied to the record
  •  If a record is not set to auto terminate, an extension approval must be submitted to avoid an overpayment

 

Training Resources:


If you have a question about this information or for any other services, please visit UCPath and click on “Ask UCPath” to submit an inquiry or call (855) 982-7284 to speak with an associate M-F between 8 a.m.–5 p.m.

If you have IT-related questions, please contact the Enterprise Operations Center (EOC) at eoc2@ucop.edu or (510) 987-0363

If you have other questions, contact one of the following offices: